You invited the family to an outdoor wedding function. Now the venue has confirmed an indoor backup, and the hall seats fewer people than the lawn. Before you brief the caterer, you need to know which guests can still attend and whether anyone has received conflicting directions.
Use Mabrouk to give guests a clear place to confirm attendance. Guests can respond Yes, No or Maybe and include their household headcount. The dashboard brings submitted answers together while you handle the venue change directly with each family.
Decide what changed before sending the update
Confirm the exact hall name, entrance, map pin and arrival time with the venue. If it is a different entrance at the same property, make that distinction clear. Agree who will answer questions about parking, stairs or dropping off older relatives. Ask the venue to confirm usable seating for the proposed layout before agreeing a headcount.
Put the new location at the top of the WhatsApp message. If you already shared an RSVP page, check what guests see there before sending it again. If the event details can be updated and previous answers still apply, keep using the existing response record. If you need fresh confirmations and choose to create a separate event, label it clearly and tell invitees which link to use.
Give households one clear action
Venue update for [Function] on [Date]: please come to [New Hall and Entrance], [Map Pin], at [Time]. If you have not responded, confirm here: [Mabrouk RSVP Link]. If your previous answer or headcount has changed, please contact [Coordinator] directly so we can update our planning count.
For a separate round of confirmations, change the last two sentences to ask every invited household to submit a fresh answer at the new link. Keep the earlier replies for reference and reconcile any exceptions. Adding the totals from two rounds would count some guests twice.
Use the revised number to brief the indoor venue
Imagine 31 household confirmations represent 84 people. The hall can seat 90 in the agreed layout, and two households are still deciding. That leaves six places against the confirmed count, so check how many people the undecided households might bring before treating those places as available. Follow up using your original invitation list.
Give the venue and caterer the same dated planning number. Keep Maybe answers and unconfirmed households separate. Mabrouk collects the replies people submit; it does not notify guests of a venue change, enforce hall capacity or reserve seats.
Get your first RSVP link ready while plans are still flexible
Mabrouk gives you five free events to start, with no credit card required. Guests open your link in their browser without an app or account. For more functions, compare one-time single-event and pack options on the pricing page. A clear response process is useful from the first invitation, especially when plans need to change.
Your next event, better organized
Get a clearer count before you brief the venue.
Create your wedding RSVP link free, or compare one-time plans for upcoming functions.
5 free events · No credit card required · One-time paid plans
