Your office is hosting a family day, and an employee’s “Yes” may represent more than one guest. Partners and children can change the number of people needing seating and refreshments. A count of employee replies alone leaves part of the planning unanswered.
Collect attending group headcounts with Mabrouk. Create the office family-day event and share an RSVP link with eligible employees. They submit Yes, No or Maybe and the total attending within their invitation. Your dashboard brings those responses together.
Explain the invitation scope first
Agree who may accompany each employee and put that policy in the invitation. Ask respondents to include themselves in the total. Clear instructions make the resulting headcounts more useful than asking people simply whether they are interested.
If you need separate adult and child numbers for activities or meals, coordinate that breakdown through your own planning process. Mabrouk’s total headcount supports the overall attendance discussion.
Make the reply easy for employees
You are invited to [Company]’s Family Day on [Date] at [Venue], starting at [Time]. The invitation covers [Scope]. Please confirm by [Reply Date]: [Mabrouk RSVP Link]. Include yourself and everyone attending within your invitation in the total headcount. We look forward to welcoming your family.
Guests can open the link in a browser without an app download or guest account. Give every team the same event details and link so answers reach a consistent destination.
Build the venue briefing from people attending
Review submitted Yes headcounts and keep Maybe answers separate. Compare received answers with your eligible invitation list before following up personally with people whose decision is still needed.
For example, an employee attending with three invited family members represents four people. Reviewing those totals gives the venue a clearer starting point for general hospitality than the number of employees who replied.
Assign one owner for the planning count
Choose a coordinator to review responses, reconcile any confirmations received elsewhere and communicate the approved number. Agree how late changes reach that person. Keep activity arrangements, accessibility needs and dietary requests in the team’s separate planning notes.
Mabrouk supports collecting attendance answers, while your organisers decide how to make the day welcoming for the people expected.
Try the process before purchasing capacity
Start with 5 free events, with no credit card required. Set up the family day, check the response journey and share the link with invited employees. See how an organised response record fits your team’s event process.
For future office gatherings, compare paid single events and larger event packs against your calendar. Payments are one-time rather than a monthly subscription. Create a separate event for each gathering so responses stay tied to the correct occasion.
Your next event, better organized
Plan your family day around the people attending.
Create an event free and collect submitted headcounts in one dashboard. Compare paid plans for your upcoming office gatherings.
5 free events · No credit card required · One-time paid plans
