At a seed swap, some people arrive with trays of seedlings while others bring a few envelopes and questions. For a neighbourhood gathering in Islamabad, count the guests before deciding where to put the swap tables, where people can wait and how many chairs you need for a short demonstration.
Send one invitation with clear swap rules
Share a Mabrouk RSVP link with the date, entrance and arrival window in your neighbourhood WhatsApp chat. Guests can reply Yes, No or Maybe and enter their party size without an app or account. Explain who can attend, what they can bring and whether beginners are welcome to observe.
Join our neighbourhood seed swap on [date] at [courtyard and map pin]. Drop off labelled packets at [time]. New gardeners are welcome. Please confirm your party size by [deadline] at [Mabrouk link]. If you plan to bring a tray of seedlings, message [organiser] separately.
Plan the tables and supplies from two counts
If 14 households confirm 24 guests and six households tell you they are bringing trays, use 24 to plan gathering space and six to plan tray space. Keep the tray list in your own notes. Set out spare envelopes and pencils at a side table and ask one volunteer to show guests where to leave labelled packets. Check the Mabrouk dashboard before sending the final setup note to volunteers.
Create the first swap using one of Mabrouk’s five free events, with no credit card required. If your group hosts seasonal swaps and demonstrations, compare the paid event packs once you need more RSVP links.
Your next event, better organized
Get a headcount before you set up the swap.
Share one RSVP link and review replies as they come in.
5 free events · No credit card required · One-time paid plans
