A donor briefing works best when the organisers know how many places to set and how much time to leave for questions. A WhatsApp reply from a company contact can cover one representative or a whole delegation. An RSVP link gives each party a place to submit both its attendance decision and its size.
Use Mabrouk to collect Yes, No and Maybe replies with headcounts for an invited charity briefing. You can share the link through your usual invitation channels and review submissions together in the dashboard. Guests reply in their browser without an app or account.
Make the invitation specific about who can attend
Give the briefing a recognisable name, such as “Winter Programme Briefing”, and state the date, arrival time, entrance and agenda in the message. Tell corporate contacts how many representatives the invitation covers. If the event includes tea or a site tour, mention when each part begins so visitors can plan their arrival.
We’d like to invite your team to our [programme] briefing at [venue] on [date]. Please arrive by [time]. Your invitation covers [number] representatives. Kindly confirm your party size by [deadline] at [Mabrouk RSVP link]. For accessibility or changes, contact [organiser].
Keep a separate list of the organisations you invited. When a guest submits a reply, use it to check your invitation list. Ask one person per organisation to coordinate attendance so a delegate is counted only once.
Brief the welcome team with a dated count
If nine confirmed parties represent 24 people, give the venue the count of 24 and tell the welcome team how many parties to expect. Keep any Maybe replies separate while you contact those parties. If space is limited, review the agreed room capacity before extending more invitations. Share the latest number with the person ordering refreshments and the person arranging the room.
Collect attendance through Mabrouk and use your organisation’s usual channels for donations and follow-up. If your team needs names for badges or accessibility arrangements, confirm those directly with the relevant guest and share them only with the staff who need them.
Start with one briefing and plan for the next
Try Mabrouk with five free events and no credit card. Create a link for the next briefing and share it as soon as the venue and invitation list are ready. If you organise several events across a programme, compare the one-time event packs when you need more capacity.
Your next event, better organized
Get your next briefing’s RSVP link ready.
Collect attendance for your first briefing free, or compare paid plans for your upcoming events.
5 free events · No credit card required · One-time paid plans
