Your association has announced its annual general meeting, but the venue still needs a number for chairs and refreshments. Messages saying “noted” or “received” do not establish whether members plan to attend.
Use Mabrouk to collect attendance intentions for the meeting. Create the event, share its RSVP link with invited members and review submitted Yes, No and Maybe responses with headcounts in your dashboard. Members respond in a browser without installing an app or creating a guest account.
Keep the meeting notice and attendance request clear
Prepare the meeting notice through your association’s established process. Include the date, venue, starting time and any agenda information members need. Add a distinct request asking invited members to confirm attendance through the Mabrouk link.
Use RSVP responses for hospitality and room planning. Keep membership eligibility, formal attendance, voting and other governance records in the association’s own approved process.
Give members one answer destination
You are invited to [Association Name]’s Annual General Meeting on [Date] at [Venue], starting at [Time] Pakistan time. Please confirm your attendance by [Reply Date]: [Mabrouk RSVP Link]. This response will help us prepare seating and refreshments. Please follow the meeting notice for the agenda and formal participation requirements.
Clarify whether each invitation is for one member or an approved group. Where the invitation is individual, ask each person to respond for themselves and use the corresponding headcount.
Coordinate invitations across committee members
Give everyone distributing the invitation the same event link and approved details. Committee members can keep their personal communication while submitted answers arrive in a consistent place.
Maintain the original invitation list alongside Mabrouk’s responses. Compare them when deciding whom to contact personally, rather than assuming someone who has not submitted an answer is not attending.
Brief the venue from reviewed responses
Review the confirmed headcounts and keep uncertain answers separate. Agree a planning number and contingency with the person responsible for arrangements, then assign one organiser to communicate it to the venue.
Ask that organiser to reconcile any confirmations received by phone or email so the same member or group is not counted twice. This gives the committee a clearer planning discussion before refreshments and seating are finalised.
Use a separate event for the next gathering
An association may also host member dinners, briefings or community meetings. Create a separate Mabrouk event for each occasion so answers remain tied to the correct date and purpose. Reuse the invitation process while checking the new details each time.
Your first 5 events are free, with no credit card required. Set up the meeting and check the guest response journey before sharing the link. Experience how the submitted responses fit your organising process before choosing additional capacity.
For a regular event calendar, compare paid single events and larger event packs. Payments are one-time rather than a monthly subscription. Choose around the gatherings you expect to host and make clearer attendance responses part of your committee’s preparation.
Your next event, better organized
Give your next meeting a clearer planning count.
Create the event free and give invited members one easy way to respond. Compare paid plans for your association’s upcoming gatherings.
5 free events · No credit card required · One-time paid plans
