A private exhibition preview brings artists, collectors, friends and invited guests into one room before the wider opening. For the organiser, knowing how many people intend to visit supports practical decisions about the welcome desk, gallery staff and refreshments.
Give your invited audience a Mabrouk RSVP link. Guests can submit Yes, No or Maybe with a headcount, and you can review submitted answers in one live dashboard. It gives the invitation a clear next step while your team concentrates on presenting the work.
Define the preview before sending the link
Agree the date, venue, arrival window and invitation policy. State whether an invited guest may bring a companion. If the event includes a curator’s introduction at a particular time, mention that clearly rather than assuming everyone will arrive for it.
Keep the private preview separate from the public exhibition opening. Create a dedicated event in Mabrouk so its responses refer to the correct occasion. Share the link through your chosen invitation channel, including individual WhatsApp messages where appropriate.
Make the response request welcoming and precise
You are warmly invited to the private preview of [Exhibition] at [Gallery] on [Date], from [Time]. The curator’s introduction begins at [Time]. Please confirm by [Reply Date]: [Mabrouk RSVP Link]. Include yourself and any companion covered by your invitation in your headcount. For venue questions, contact [Gallery Contact].
Guests respond in a browser without installing an app or creating a guest account. If a visitor includes a companion, ask them to coordinate one response for their party so that person is not also counted in another reply.
Use the headcount to brief your team
Ten Yes responses do not necessarily mean ten visitors. Some may cover invited pairs. Review the submitted headcounts before agreeing refreshments or the number of staff needed to welcome guests. Use your own responses rather than assuming an invitation acceptance rate.
Keep Maybe answers distinct from confirmed intentions. Compare the response record with your original invited-guest list and follow up personally where needed. A general link cannot tell you the identity of everyone who has never submitted an answer.
Keep RSVP collection distinct from gallery operations
Use your normal gallery process for capacity limits, entry checks, artwork enquiries and sales. A submitted response is an attendance intention; it is not an automatically issued ticket, reserved entry slot or artwork reservation.
Tell guests whom to contact for accessibility questions or changes to their plans. Choose one team member to reconcile direct confirmations with the response record before sharing the final planning number. A clear division of responsibilities helps the welcome team work from the same information.
Try the next preview free, then plan for your programme
Mabrouk includes 5 free events with no credit card required. Create a preview event, check the guest page and experience the invitation-to-response journey before your next exhibition.
For an ongoing gallery programme, compare paid single events and event packs against the separate previews and invited gatherings you expect to organise. Paid options are one-time purchases rather than monthly subscriptions. Start free, then choose additional capacity around your actual programme.
Your next event, better organized
Give your next preview a clear invitation to respond.
Create your exhibition preview free, collect guest confirmations and compare paid plans for your upcoming gallery programme.
5 free events · No credit card required · One-time paid plans
